Deadlines and having high expectations

Throughout 2017, I had trouble in most of my senior classes with students handing in work by the agreed deadline. While I initially tried to enforce strict deadlines, students didn’t really seem to take these deadlines very seriously. On several occasions in my level 1 and 3 classes students would just completely ignore the deadline and as a result I would then give the entire class an extension – feeling like this was perhaps because I hadn’t given students enough time for their assessment.

However, towards the end of 2017 I came to realise my enabling of missing deadlines was an unfair approach to assessments. On the one hand I felt that giving students more time was better than them not gaining credits for their incomplete work. However, this seemed unfair for small minority of students that did work hard in class to complete work by the deadline. It meant effectively I was favouring some students over others and some students were getting a lot of extra time to complete work. For some students they were then gaining; achieved,  merit or excellence grades while other students who were handing in on top potentially could have gained a higher grade if they were given the same amount of time. Furthermore, students did in fact have plenty of time in class to complete their assessments but because they were no real consequences for missing deadlines and too many second and third chances this meant student were developing poor time management skills in class. If I wanted my students to develop strong time management skills and take deadlines seriously I needed to address this issue. I knew I was setting students up to fail later in life (at university or workplaces) if I didn’t foster a sense of urgency around work completion. I realised  I needed to establish a clear extension policy early on and follow through on this policy.

As noted my level 1 and 3 classes seemed to have a pretty relaxed approach to work completion and deadlines however, this didn’t to seem to be as much of an issue in my level 2 class. I realised this was because I had set some clear expectations with this class at the start of the year. I had gotten students in this class to apply for an extension on their first assessment prior to the deadlines.

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As you can see on the form students were required to reflect and take responsibility for meeting the new deadline. As a result of doing this early on with my level 2 Geography class I think this meant students took their deadlines a little more seriously than my other senior classes.

At the end of 2017 during a Social Studies Department meeting my colleagues and I were discussing the challenges of getting students to take deadlines seriously. I shared my application for extension form with my department and we decided to use this and implement a department policy. This would involve students applying for an extension (prior to the deadline). A phone call would be made home to inform parents/caregivers. This would then be signed off by the classroom teacher and then given to the HOD. The HOD would then talk to the student and approve or decline the extension.

The policy was made clear with students in the first week of classes and a letter was sent home to all Social Science students informing parents/caregivers of the policy.

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The process was made clear with students and the deadlines were set early on so this meant students knew exactly what was expected of them in terms of assessments and deadlines. The expectation being deadlines would be taken seriously and there was a clear process on how to get an extension. This meant that it was fair for all students – those that needed more time needed a legitimate excuse and their were clear steps for them to follow if they needed an extension. This policy was discussed with students in week 1 and the assessment calendar was shared with them.

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Reflecting on this policy at the end of term 2 I think it has been successful in getting students to take their deadlines seriously and there is definitely a sense of clarity around what is expected in terms of taking responsibility for completing work on time and taking ownership if an extension is required.  There is definitely more of sense of urgency and stronger work ethic in class leading up to a deadline.

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